Correlta for Schools & Multi-Academy Trusts

Why Trust-wide IT is hard

You need the Trust-wide picture and the school-level detail.

Schools in the same Trust can have different buildings, devices, systems and local priorities. Central IT needs to spot the pattern, then get straight to the school where the work is.

01

One Trust, different schools

A Trust-wide total can look fine while one academy has the patch backlog, another has devices missing protection and another has monitoring that has stopped reporting.

02

Technical issues become teaching and business issues

A failed backup, compromised account or unavailable service can quickly affect lessons, admin, safeguarding systems and staff trying to do their jobs.

03

Leadership needs the answer, not another IT console

SLT, finance, heads and governors need to know what matters, what needs a decision and what IT is doing about it, presented in a way they can use immediately.

04

Start with the Trust. Drop into the school that needs work.

See the Trust-wide issues first, then narrow down to the school, site, device, user or service without starting the investigation again in another system.

The questions central IT needs answered

Which schools need attention, and why?

Correlta should get you past the Trust-wide number and into the school, device, account or service that needs work. From there you can decide whether the next action sits with central IT, the school, a supplier or leadership.

Estate

Which school has devices needing clearer ownership or status?

See which devices are missing, stale or unclear, with the school and user detail needed to investigate them.

Refresh planning

Which devices are likely to need replacing in the next budget cycle?

Use device age, warranty, model, lifecycle and last-seen information to build a refresh list by school before replacements become urgent.

Device use

Are we about to buy more devices while usable ones are sitting idle?

Use last-seen and user activity to find devices that appear unused, then confirm whether they can be reassigned or repurposed.

Security

Where are critical updates or protection gaps building up?

See overdue and critical updates, reboot requirements and endpoint protection problems, then go straight to the affected school and device.

Microsoft 365

Which accounts or sharing decisions need review?

Review accounts and external sharing with the owner and school context alongside the rest of the estate.

Resilience

Which school could discover a backup or availability problem too late?

See failed or old backup evidence, monitoring problems and recurring support issues before they become an urgent recovery job.

Hardware refresh planning

Know what needs replacing before the budget becomes an emergency.

Good refresh planning starts with knowing what you already have, how old it is, whether it still appears to be in use and which school is going to need money first.

DfE guidance says a school or college asset register should record when equipment was bought, how old it is and when it is due for review, and that the register should be reviewed ahead of the next financial planning cycle. Its device standard also says devices should be reviewed every year, including how they are being used and whether existing kit can be repurposed before buying more. Separate DfE buying guidance warns that last-minute purchases can be more expensive, unsuitable, incompatible or quickly obsolete.

See device age and warranty information alongside model, school and site.
Use last-seen and user activity to find devices that may no longer be in regular use.
Build a refresh list by school instead of waiting for a large group of devices to fail at once.
Find devices that could be reassigned or repurposed before more hardware is bought.

DfE asset register and digital leadership guidance → DfE laptops, desktops and tablets standard → DfE guidance on buying ICT hardware →

What we would show you

Start at Trust level. Click into the school when you need the detail.

These are the five areas we would show in a walkthrough. The spaces are deliberately left for real Correlta screenshots rather than mocked-up product screens.

Schools, sites & estate

See which school sits behind the Trust-wide number.

Start with the Trust view, choose a school or site, then see the devices, users and evidence behind it. That makes it easier to tell the difference between one local issue and something happening across the Trust.

Keep the school and site attached to the issue.
If data is old or missing, Correlta says so.
Open the device detail when you need to understand why it is being flagged.

Screenshot placeholder Sites / Estate Trust-wide scope → school/site drill-down → affected devices

Replace with a real Correlta Sites or Estate capture showing school/site context.

Hardware refresh planning

See the refresh coming before it lands in the budget.

Bring device age and warranty information together with model, school, last-seen activity and user signals. That gives the Trust a working list of devices to review for replacement, reuse or retirement instead of relying on a spreadsheet that is out of date by the time it reaches finance.

See age and warranty information where the connected source provides it.
Use last-seen and user activity to spot devices that may no longer be used.
Group likely refresh candidates by school so replacement can be phased and budgeted.

Screenshot placeholder Estate / Refresh Planning Device age → warranty → last seen → school/site refresh list

Replace with a real Correlta Estate capture showing lifecycle, warranty and usage signals.

Patching & endpoint security

Find overdue updates and protection problems without passing spreadsheets around.

See devices with critical or overdue updates, reboot requirements or endpoint protection problems, then go straight to the school and device that needs work.

See critical and security updates where the source provides them.
See when a device needs a reboot or patch data has gone stale.
Keep patching and endpoint protection separate so each status can be judged clearly.

Screenshot placeholder Patching / Security Critical updates → reboot state → endpoint attention by school/site

Replace with real Patching and Endpoint Security views from the product.

Microsoft 365 & external sharing

See who is sharing what outside the organisation.

Review account state and external sharing, including public links, external recipients, edit access and shares with no expiry where that evidence is available. Then follow it back to the owner instead of working from a long Microsoft 365 export.

See account and licence detail where the connected data provides it.
See external and public sharing with the person behind it.
Correlta shows the level of coverage alongside the result.

Screenshot placeholder Microsoft 365 / Sharing Accounts → external/public shares → owner and access detail

Replace with real Microsoft 365 and External Sharing captures.

Backups, monitoring & service

See backup and availability problems before a school calls you.

Bring backup status, site availability and support history together so you can see whether an issue is isolated, recurring or simply waiting for someone to pick it up.

See failed or stale backup evidence before you need a restore.
Use availability and response times to see whether a problem is local or wider.
Use ticket history to spot the same issue coming back again.

Screenshot placeholder Backups / Monitoring / Service Protection exceptions → site availability → related support context

Replace with real Backups, Monitoring and Service Desk views.

DfE digital and technology standards

DfE expects technology decisions to be based on up-to-date information.

The Department for Education says schools and colleges should work towards six core digital and technology standards by 2030. Its digital leadership and governance standard expects up-to-date information about digital technology to support decision-making and places responsibility for digital technology with an SLT digital lead or equivalent role.

Correlta helps you gather current technical evidence across devices, patching, endpoint security, Microsoft 365, backups, monitoring and support, giving leadership a stronger evidence base for digital and technology decisions.

DfE digital and technology standards → Digital leadership and governance core standard → Plan technology for your school →

One system, different questions

Give IT the detail. Give leaders the answer.

Trust IT Director / central IT

Compare schools, find the outliers and decide where central IT effort or investment needs to go first.

School IT / network manager

Get from the warning to the actual device, account, site or service without repeating the same checks in several systems.

SLT Digital Lead

See what needs attention, what needs a decision and what evidence sits behind it — without reading every technical alert yourself.

Heads, finance & governance

Understand what matters, what IT is already doing and where a decision or investment is needed, without being handed a wall of supplier detail.

Common questions

A few things schools and Trusts usually want to know.

Is Correlta only for schools already supported by an MSP?

No. Correlta can be used by in-house IT teams, alongside an MSP, or by MSPs supporting schools and Trusts. Where the relevant service data is connected, it can also give the school or Trust its own view of ticket demand, recurring issues, service availability and outstanding work, helping it review how its MSP is performing against the service it has agreed to provide.

Does every school in a Trust have to use exactly the same systems?

No. Correlta works with the information available from the systems you connect. If one school has different coverage, Correlta should show that rather than pretending every school is identical.

Can Correlta help us plan device replacement budgets?

Yes. Correlta can bring device age and warranty information together with school, model, last-seen and user activity so you can build a list of likely refresh candidates and spot devices that may be available for reuse. The final replacement decision still belongs with IT and the school or Trust.

How can Correlta support work around the DfE digital and technology standards?

Correlta brings current technical evidence from areas such as devices, patching, endpoint security, Microsoft 365, backups, monitoring and support into a clearer view for leadership and technology reviews.

Can we start with one operational problem rather than the whole platform?

Yes. Start with the problem that costs you time today — patching, external sharing, backup problems, endpoint protection or site availability — and add other modules only when they are useful.

Make the walkthrough about your Trust

Bring us one question your team currently has to chase across several systems.

Which devices need replacing next year? Which school has the patch problem? What is being shared outside the organisation? Which backups need attention? Give us the question and we will follow it through Correlta with you.

Show me Correlta across a Trust → See every module